Article I. Name and Boundaries
A. The name of this neighborhood association is Civano Neighbors.
B. The boundaries of Civano Neighbors are:
North – Irvington Road East – Pantano Wash South – Bilby Road West – Harrison Road/Davis-Monthan Air Force Base eastern boundary
Article II. Purpose
A. The purpose of Civano Neighbors is to provide a forum for community dialogue and a mechanism for community action to enhance sense of place, neighbor connectivity, and neighborhood quality of life for the residents and businesses within the boundaries of the Civano Neighbors neighborhood association.
Article III. Membership
A. All residents (all ages), all non-resident homeowners, and all businesses within the boundaries of Civano Neighbors are members of this neighborhood association. If consensus cannot be reached on a particular decision and a vote is necessary to move forward with an action, each household, non-resident owner, and business may cast one vote.
B. No dues will be collected, though Civano Neighbors may solicit contributions from members and others to provide financial support for neighborhood association services and activities.
Article IV. Decision-Making Process
A. Civano Neighbors operates on a modified Consensus Process that allows all sides of an issue or proposal to be heard and discussed in a free exchange of information prior to reaching consensus and moving forward. Discussions will be led by facilitators from the Leadership Team or the Civano Neighbors general membership, as appropriate.
B. Consensus is defined as general agreement to move forward among Civano Neighbors members in attendance at a general meeting. Consensus discussion time frames may be established by the Leadership Team, and the Leadership Team has the authority to set aside new and emerging discussions in order to reach consensus on the initial issue or proposal.
C. The Leadership Team has the authority to use other rulemaking procedures for making decisions when consensus cannot be reached after a specified period of discussion. For example, less important or more specific decisions may use Robert’s Rules of Order, current edition, while decisions that will impact the whole community may require a longer consensus-based process.
Article V. Leadership Team
A. In lieu of traditional “officers,” Civano Neighbors is directed by a Leadership Team. The Leadership Team is comprised of seven elected positions and a varying number of appointed or ex officio positions.
1. Elected Positions
a. The Leadership Team will consist of the following positions:
- President—The President is the official Association Spokesperson and serves at the point of contact between Civano Neighbors and the City of Tucson, the general public and media. The President organizes and manages the Leadership Team.
- Treasurer—The Treasurer is responsible for the financial authority and well-being of Civano Neighbors, and directs campaigns to solicit contributions to provide neighborhood association services and activities.
- At-Large Member (5)—Five At-Large Members help ensure broader community representation and perform other Leadership Team duties as necessary such as event planning and hosting, recording and distribution of meeting minutes, and welcoming of new residents.
b. Terms for the Leadership Team positions shall be staggered so that three or four positions are re-elected every year. Elected positions will have two-year terms with no term limits.
c. No person may hold more than one elected Leadership Team position at any given time. No more than one person from each household or business may hold an elected Leadership Team position at any given time.
d. Elected Leadership Team members may not serve on any Homeowner’s Association (HOA) or related Board or subsequent homeowner-related, decision-making body, including the Civano I Neighborhood I HOA Board and Advisory Council.
2. Non-Elected Positions
a. Non-elected Leadership Team positions are appointed by the elected members of the Leadership Team to serve as long as necessary to facilitate consensus on specific issues or proposals. Non-elected positions may include:
- Neighborhood Block Representatives—Neighborhood Block Representatives may be appointed to help facilitate communication and decision-making among blocks or areas within the boundaries of Civano Neighbors. This position may also serve as the contact for Neighborhood Watch and other public safety programs.
- Working Group Chairs/Coordinators—Working Group Chairs and Coordinators serve as leaders and facilitators for Working Groups created by the elected members of the Leadership Team.
1. Elections for open elected positions on the Leadership Team are held during at the annual meeting (each November).
2. Nominations are open two months prior and accepted up until the election.
3. Elected position terms begin at the close of the annual meeting.
4. All documents, records, and any materials pertaining to the duties of the position as designated in the bylaws that are in the possession of the outgoing position(s) shall be submitted to the newly elected counterpart within ten days of the installation.
C. Any vacancies occurring during the term of any Leadership Team position shall be filled through appointment by consensus of the Leadership Team.
D. Any member of the Leadership Team may be removed for cause by a 2/3 majority vote of the general membership in attendance at a general or special meeting.
Article VI. Working Groups
A. The Leadership Team shall have the power to appoint standing and/or ad hoc working groups as necessary to research and reach consensus on proposals for consideration by the general membership. Working group chairs shall serve as ex officio members of the Leadership Team.
Article VII. Meetings
A. The Leadership Team shall meet monthly, or more often if necessary. Meetings are open to the public. All meeting minutes will be posted on the CivanoNeighbors.com forum.
B. The Leadership Team shall hold general membership meetings to discuss issues of concern to the general membership of Civano Neighbors and to review/revise bylaws as necessary.
C. An annual meeting shall be held each November and is open to the public, though only the general membership of Civano Neighbors may participate in elections or votes. The purpose of the annual meeting is to review events and progress from the previous year (presented in a report by the Leadership Team), establish goals and objectives for the forthcoming year, and hold elections.
D. General membership meetings, including the annual meeting, shall be announced at least seven days in advance via the CivanoNeighbors.com forum and other available communication media. All meeting minutes will be posted on the CivanoNeighbors.com forum.
E. A quorum, for consensus and voting purposes, is defined as the attendance of 20 association members at the meeting.
Article VIII. Fiscal Responsibility
A. Expenditure of funds of Civano Neighbors may not be made without the signatures of the Association Spokesperson or Treasurer.
B. Financial records and funds, if any, of Civano Neighbors shall be audited every year by the Leadership Team, and at any other time necessary prior to transfer of the Treasurer position from one member to another.
C. The Treasurer will present a financial report of Civano Neighbors’ expenditures and funds, if any, at the annual meeting.
Article IX. Amendment of Bylaws
A. These bylaws may be amended at any time by a 2/3 majority vote of the general membership in attendance at a general meeting.
B. Proposed amendments shall be made available to all members at least ten working days in advance of the meeting where action is to be taken.
Article X. General
A. If any part of these bylaws or the application thereof is hereafter held invalid or unenforceable, the remainder shall not be affected thereby, and only the affected portions are declared eliminated.
B. No Leadership Team position, representative, spokesperson, or member of Civano Neighbors shall have any financial liability of this neighborhood association.
Last Revised – March 31, 2014